Position of Property Manager

Acacia Network, a progressive community based organization located in the Bronx, offering Primary Care and Mental Health programs, seeks a Property Manager.

The Property manager provides property management services for ACACIA affordable housing properties while maintaining the integrity of the physical asset and maximizing the returns from the asset in accordance with the program guidelines. Responsibilities include: prepare and track budget and expenses; manage tenant relations and communications; screening applicants for occupancy in accordance with state and federal guidelines for the specific property; marketing/lease enforcement; coordinate vacant turnaround activities; responsible for the overall operations of assigned properties; solicit bids and approval of payments for maintenance of property; coordination of maintenance staff assigned to the properties; conduct regular site inspections and prepare reports; preparing & implement budgets; address violations. Managing Agent of record representing owners in Landlord Tenant litigation, Violation remediation, Insurance claims, etc. On call Emergency Response (24/7) on an as needed basis.

In this role, the Property Manager supervises all on-site personnel at properties
assigned and personnel assigned on special projects. The Property Manager will
maintain relationships with other departments within the company, including
accounting, data processing, development and acquisitions; as well as maintain
relationships with clients (e.g., owner, syndicator, general partners, and City, State
and Federal agencies) as appropriate, and with the community, suppliers, vendors,
and professional servicing the company or property.

Responsibilities will include, but are not limited to:

A. Maintaining the Physical Asset

1. Supervises the maintenance staff.
2. Delegates and supervises scheduling of maintenance work.
3. Completes regular inspections and follow up on maintenance work.
4. Selects, supervises, and reviews all contractual service.
5. Confirms that all vacant units/areas are ready to lease.
6. Regularly inspects grounds, interior hallways, and all common hallways.
7. Approves expenditures in accordance with the budget.
8. Places orders, when approved, for all maintenance and cleaning supplies, materials, and equipment.
9. Makes recommendations for physical repairs and/or replacements.

B. Marketing and Leasing:

1. Supervises on-site manager and/or leasing personnel.
2. Approves all advertising and marketing programs.
3. Completes regular market comparisons.
4. Completes weekly and monthly reports.
5. Reviews all rental applications and lease forms for accuracy and compliance with resident policy.
6. Makes recommendations to improve marketing and leasing programs.

C. Rental Management:

1. Maintains effective resident relations.
2. Implements rent collection policies and collection programs.

D. Financial Reporting and Control:

1. Prepares budget.
2. Prepares monthly financial accounting, reporting, and explanation of variances.
3. Approves invoices for payment.
4. Reports and controls payroll information to bookkeeping on a timely basis.
5. Maintains inventory controls of all equipment and supplies.
6. Makes recommendations for more efficient use of allocated funds.

E. Administration

1. Prepares management plan.
2. Maintains property files and accounts.
3. Handles employee selection, training, and control, and assures that all supervised employees comply with the appropriate policies and procedures.
4. Established programs for employee development.
5. Interfaces with outside professionals regarding legal, accounting, insurance, tax, and other matters, as appropriate.
6. Completes all duties in a professional and timely manner.
7. Handles any emergencies that may arise on site.
8. Communicates all problems and makes recommendations to immediate supervisor.


• Must be detailed oriented and have ability to multi-task
• Writing skills. Knowledge of accounting principles
• Possess effective time management skills
• Knowledge of local, state, federal programs and regulations related to Property Management, Low Income Tax Credit, Rent Administration
 Experience working and/or interacting with HPD, DHCR, HPD/NYCHA Section 8, LISC, NYEF and Enterprise
• Computer skills, including Microsoft Word, Excel, and Yardi Systems preferred.
• Knowledge of local, state and federal housing programs and regulations
 Writing skills. Knowledge of accounting principles
• Certifications, e.g., HCCP, C3P, COS, TCs, RAM, ARM or any other recognized industry training preferred.
• Experience in Property Management
• Be able to pass background check and fingerprint clearance
• Be able to provide 3 non-family references
• Bi-lingual preferred (Spanish)

PLEASE SUBMIT RESUMES TO .(JavaScript must be enabled to view this email address) or via fax at 347.649.3078

"My company manages 60,000 apartments, and I encourage all of my managers to get RAM certification."

– David Kuperberg, Cooper Square Management, New York City, NY

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